Manages the complete animal purchase workflow including order placement, receiving, vendor reconciliations and cage card printing
- Automates the animal procurement process
- Streamline communication between business offices and centralized/de-centralized facilities
- Ensure compliance between animal usage numbers and approved protocols
- Accurately track and report vendor purchases and financial data
- Perform on demand queries of animal orders, receipts, delivery schedules, vendor reconciliations and USDA information to satisfy compliance requirements
- Interface with Grants & Contracts to manage charge accounts and with Campus Accounting to request/approve vendor payments
Role Based Features include:
Researcher
- Submit new order requests using an easy to use wizard
- Save an order as a template for future use
- Create and manage standing order plans
- Track order status at a glance
- Receive automatic notifications for animals received and/or waitlisted
- Receive automatic notifications for protocol balances
- View protocol register at any time
- View current and historical vendor costs
- Run on demand queries of any animal order information
Animal Buyer
- Receive automatic notification for newly submitted orders
- Receive orders already validated against protocol and charge accounts
- Notify Researcher and facility staff automatically once order is placed
- Reconcile vendor invoices
- Send out notifications for protocol balances
- Run on demand queries of any animal order information
Facility Supervisor
- Verify and assign space prior to animal buyer placing order with vendor
- Distribute work load by facility for receiving and printing cage cards
- Print cage cards at any time to a variety of formats/printers
- Receive automatic notification of incoming animals
- Receive a single order or batch orders using a guided wizard
- Activate per diems for cages automatically from the receiving process
- Generate notification to Researcher for animals received
- Run on demand queries of any animal order information
Business Office
- Manage and process vendor invoices
- Generate charges to Researcher
- View current and historical vendor costs
- Interface with Institutional financial system
IACUC Coordinator
- Receive automatic notifications for protocols with low balances
- Track breeding numbers on protocols as they are being weaned
- View protocol register at any time